Police Complaint Letter Format and Sample:-Every another day, we come across incidents like theft, murder, threats, religious and social outbreaks, physical and sexual abuse, cases of bribery, etc. It is our duty to alert the officials who are responsible for keeping law and order in society. Giving an official complaint should always be given in writing. This article will help you learn how to register an official complaint by writing a police complaint letter. You can also have a look at the sample police complaint letters given.
Letter to Police Points to remember while making the format
- The sender’s address is usually written in 3-4 lines
- The subject of the letter should always be underlined
- Informal salutations like “Dear” or “My dear” should not be used
- The introductory paragraph of the body should tell the purpose of the letter
- The main paragraph of the body should contain details of the event/problem/issue
- The concluding paragraph should enclose the action required or request made
- “Yours truly/faithfully/sincerely” should be used as the complimentary close
Letter to Police Tips
- The authority should be addressed properly.
- The problem/ issue should be mentioned clearly and precisely.
- The date, time, and place of the occurrence should be mentioned if any.
- A request should be made for the required action to be taken.
- Proper format should be followed.
- Remember to use formal language.
- Unnecessary or irrelevant details should not be provided.
- The letter should be short, crisp, and not lengthy.
How to Write a Police Complaint Letter – Points to Remember
Has something serious happened? Are you thinking of reporting it to the police? Here is what you should know about writing a police complaint letter.
A complaint letter should be written in a completely formal and professional manner. Police complaint letters are based on matters of serious concern, and so there is no room for any casual talk. It should follow the format of a formal letter starting with the complete address of the sender followed by the date on which the letter is written. The address of the police station should be written below the date. You have to mention what the letter is regarding in the subject line clearly as they usually receive a number of complaints and they might not have time to read line by line and look into the complete details of every complaint letter they receive.
Take care to address the concerned authority properly and respectfully. Introduce yourself first. In the body of the letter, start writing about the purpose of your letter immediately after you write the salutation. Explain the incident briefly and precisely without missing out on any important details. Sometimes, the things you think won’t matter might end up being the most crucial clues that could help the police in solving the case. One thing you have to keep in mind when writing a police complaint letter is that you are not the one who can decide which information would and which would not. So make sure you provide every detail of the case. Close the letter by using a complimentary closing, the signature of the sender, and the name in block letters. Ensure that you provide the necessary contact information too so that the police can contact you in case they require any further clarification.
Letter to Police Example 1: Write a letter to the Police Inspector of your area informing you about an attempted theft that took place in your house.
Solution:
House No. 684
Punjabi Bagh West
New Delhi- 110026
06 September 2020
To
The Police Inspector
Punjabi Bagh
West Delhi District
Subject- Regarding theft attempt in house number 684 on 5 September 2020
Sir
I hereby write this letter to inform you that there was an attempted theft in my house, numbered 684 during the afternoon hours of 5 September 2020.
The thief tried to break in through the back entrance, after climbing down from the roof. Fortunately, he was seen by the neighbor who informed us on time. My wife and daughter were alarmed and informed the society guard. However, the guard was unable to catch him and the burglar ran away. I have attached a CCTV recording with the letter. It may prove useful to identify the suspect.
There have been quite a number of theft cases in our area for the past few weeks. Since it is a matter of our safety, I request you to look into this matter and take the necessary action at the earliest. Looking forward to your kind assistance in this matter.
Thanking you
Yours sincerely
Naresh Singh
Letter to Police Example 1– Police Complaint Letter to Report Theft
Flat No. B 7, Green Paradise Apartments
Bhavana Nagar 4th Street
Anna Nagar East
Chennai – 600012
5th February 2022
The Inspector of Police
A 10 Police Station
Anna Nagar East
Chennai – 600012
Subject: Regarding an attempt of theft in Flat No. B 7, Green Paradise Apartments on 4th February 2022
Sir/Ma’am,
I am Ashish Joseph, and I live in Flat No. B 7 in Green Paradise Apartments, Anna Nagar East. I am writing this letter to bring to your kind notice that there has been an attempt of theft in my apartment yesterday night. We saw two guys who were trying to break in. They ran away as soon as we turned on the lights. We found a handkerchief lying on the floor outside our door. We are really worried and threatened by this incident. I request you to kindly look into this matter and investigate the case.
Kindly consider this letter as my official complaint letter and do the needful at the earliest. I am providing my contact details for any further clarification.
Thank you in advance.
Yours sincerely,
Signature of the sender
ASHISH JOSEPH
Contact details:
Phone number: xxxxxxxxxx
Email address : name.name@email.com
Letter to Police Example 3:Nneighbors plays loud music
Solution:
House No. 18/521
Borivali East, Mumbai
Maharashtra- 400066
10 September 2020
To
The Deputy Superintendent of Police
Borivali East, Mumbai
Subject- Regarding disturbance in the neighborhood
Respected Sir
I want to draw your kind attention to the issue of nuisance being created in my neighborhood. It is very troublesome.
Sir, the residents of house no. 18/519 play music all day and night at a high volume. They use loudspeakers, even past 10 pm, which makes it impossible for us to do any other activity. Since my exams are around the corner, it is important to study but loud music makes it impossible to focus and concentrate. The president of the Housing Welfare Association has tried to talk to them but all his efforts have gone in vain.
I request you to look into this matter as soon as possible and take the rectifying action. I look forward to your cooperation.
Thanking you
Yours faithfully
Sunita
Sample Complaint Letter to Police for Threatening
25/108, Anugraha Cottage
Navy Nagar West
Meena Estate
Sowripalayam
Coimbatore – 641028
January 05, 2022
The Inspector of Police
B 3 Police Station
Puliakulam
Coimbatore – 641045
Subject: Complaint Letter for Threatening
Sir/Ma’am,
I am Dharshana Rajendran, a resident of Navy Nagar, Meena Estate. I have been living here for almost ten years now. I am writing this letter to inform you that my neighbor, Mr. Harish Kumar, has been creating a nuisance every day. He is an alcoholic and creates ruckus daily. All the residents of this area are being disturbed by this constant disturbance. Now, he has started threatening to hurt anyone who does not give him the money he demands. Everyone has been affected by this, and all of us find it hard to go into or get out of our houses for fear of him.
I request you to kindly look into this matter as soon as possible and help us out. It has been more than a month now since this started. We have tried to talk to him, but it has been of no use. Kindly do the needful at the earliest as this is turning out to be a matter of serious concern.
I have provided the contact details of a few residents whom you can contact in case you need any clarification.
Looking forward to a positive response from you.
Thanking you
Yours sincerely,
Signature of the sender
DHARSHANA RAJENDRAN
Contact information
1. Dharshana Rajendran – xxxxxxxxxx
2. Manu Jones – xxxxxxxxxx
3. Santhosh Subramaniam – xxxxxxxxxx
4. Raghupathy N – xxxxxxxxxx
5. Sheela John – xxxxxxxxxx
Letter to Police Example: Your bag got stolen in the metro. Write a letter to the police filing a complaint for the same.
Solution:
18/963 Uttam Nagar
West Delhi
Delhi- 110095
8 September 2020
To
The Sub-inspector
Uttam Nagar
West Delhi
Subject- Filing complaint regarding bag that was stolen in the metro
Sir
I wish to report about a bag that was stolen from Subhash Nagar metro station while I was traveling back from my workplace around 7 pm on 7 September 2020.
I board the metro every day from Uttam Nagar West station and exit at Rajiv Chowk. Yesterday, my bag was stolen while I was returning. It is a black-colored leather bag. The items in the bag were as follows-
- some official documents
- Apple iPad
- 20000 INR
I request you to file a complaint about my stolen bag and take quick action to find it at the earliest. Looking forward to your response and cooperation.
Thanking you
Yours sincerely
Akshit
Sample Police Complaint Letter
58/109, Sreevatsa Residency
G N Mills Road
Coimbatore – 641025
12/12/2021
The Inspector of Police
D 1 Police Station
K V Palayam
Frequently Asked Questions on Police Complaint Letter Format
How do I write a complaint letter to the police?
You can write a complaint letter to the police in the format of a formal letter. You have to align everything to the left-hand margin. You can start with your complete address and the date on which the letter is being written. Make sure you address the concerned authority properly. Mention the purpose of your letter in the subject line. Explain the details of the incident in the body of the letter and sign off along with your name in block letters. Also, provide your contact information so that they can contact you in case they need any clarification.
How do you start a police complaint letter?
You can start the letter by introducing yourself and mentioning why you are writing the letter. You should also mention the date on which the problem you are stating occurred.
For example, I am Ashish Joseph, and I live in Flat No. B 7 in Green Paradise Apartments, Anna Nagar East. I am writing this letter to bring to your kind notice that there has been an attempt of theft in my apartment yesterday night.
Which type of letter is a complaint letter?
A complaint letter is a formal letter that should be written in a serious and professional tone.
Coimbatore – 641021
Subject: Request for registering an FIR regarding my stolen mobile phone
Sir/Ma’am,
I am Aarathy Santhosh, a resident of G N Mills Road, Coimbatore. I am writing this letter to report to you about the loss of my phone. My phone was stolen when I was traveling by bus (Bus No. 32 A) from Gandhipuram to Thudiyalur today, at around 8:30 am. My phone is a Vivo V15 Pro phone with a removable blue matte back case. My mobile number is xxxxxxxxxx, and the IMEI number of my phone is 155612459875612. The phone is worth forty thousand rupees.
I request you to kindly register the complaint and look into this matter as soon as possible. I have already sent in an application to block my mobile number so that whoever took my mobile would not be able to make any inappropriate use of it. Please do the needful.
You can contact me on xxxxxxxxxx or via email (email id:name.123@email.com). Please feel free to get in touch with me whenever required.
Looking forward to a positive response from you soon.
Thank you for your time and consideration.
Yours sincerely,
Signature of the sender
AARATHY SANTHOSH
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